Club Affiliation

The 2018-19 season affiliation window is now open and once again clubs are able to complete the whole process online via the Whole Game System.

 Please use the drop down menus below to help guide your club through the affiliation process.

Get In Touch

By Phone: 01603 704050
(9am - 5pm Monday - Friday)

By Email:

club affiliation


Prospective new Clubs looking to affiliate should contact a member of our Football Administration Team on 01603 704050 or alternatively email who will be happy to provide support and guidance to get your new Club up and running.


For the 2018-19 season, Clubs can again affiliate online using the Whole Game System, removing the need to complete and post paper forms and also providing the ability to pay online by debit / credit card, although you can affiliate online but pay by cheque if you would prefer. The online system automatically rolls team details forward from one season to the next, minimising the amount of time required to complete the process.
We hope that you will find affiliating online simple and straightforward, but to assist you at the bottom of this page you will find a Guidance Booklet that takes you through the process step by step and we would encourage you to follow this closely.

If you have any questions on any aspect of the affiliation process, please do not hesitate to contact a member of the Football Administration Team who will be only too happy to help you. 

You can access the Whole Game System by clicking on this link - Whole Game System

To log on enter either your email address or FAN Number together with your password. If you have forgotten your password simply click on the link on the screen and if you require any other assistance accessing Whole Game, please do not hesitate to contact a member of the Football Administration Team on 01603 704050 or email
Once again we are offering discounted prices for those Clubs that complete their affiliation early and for the fourth season running, we are also offering an additional discount to Charter Standard Clubs. However, please note that to qualify for the applicable Early Bird Fee, your fully completed Form, must be submitted to us by no later than Monday 11th June 2018.
2018-19 Early Bird Fee - £35
2018-19 Fee Applicable after 11 June 2018 - £65
2018-19 Late Fee Applicable after 1 July 2018 - £100
2018-19 Early Bird Fee - £45
2018-19 Fee Applicable after 11 June 2018 - £65
2018-19 Late Fee Applicable after 1 July 2018 - £100
The additional team supplement remains at £5 per team for the 2018-19 season, ensuring that the affiliation monies paid by each Club more accurately reflects the size of that Club. Please remember that the affiliation of 1 team is included in the Club affiliation fee and therefore the supplement is only payable by Clubs that run more than 1 team.
The Public Liability fee for 2018-19 remains at £21 per Club. Each Club only has to pay this amount once, irrespective of the number of teams that it runs.
The Personal Accident Insurance fees for 2018-19 are as follows 

Adult Insurance 

Bronze - £64
Silver - £96 
Gold - £162 

Full details of the differing levels of cover provided can be found in the documents at the bottom of this page.

We would recommend that Clubs select Silver as a minimum, but you are free to choose whichever level of cover you deem appropriate. Please note that the above fees are payable per adult team and you may choose different levels of cover for different teams within your Club should you wish to do so.

Youth Insurance

The Personal Accident fee for youth teams is £23 per team and again full details of the cover provided can be found at the bottom of this page.
Please note that for the 2018-19 season you are required to provide the name of the manager / coach for each of your teams at the time of affiliating. All managers / coaches of youth teams MUST have an in date FA CRC at the time of affiliation. Any team that does not have a named manager or coach with an in date CRC will not be able to affiliate.

For 2018-19 all clubs with a youth team a minimum of Secretary, Chairman, Treasurer and Welfare Officer must complete the online safeguarding for committee members course. Please click here to access the online course.
For further information on CRC checks and the online Safeguarding for committee members course, please contact Ken.D'

Please remember that it is compulsory for all Adult 11-a-side Clubs to enter at least one County Cup Competition, including any Club who’s only adult teams are female.

Club’s with youth teams at U12, U14 & U16 ages are strongly recommended to enter their appropriate County Cup, although this is not mandatory. Please note that U13’s & U15’s can enter the Stuart Dracup Cup and John Savage Cup respectively should your Club not have an U14’s or U16’s.  Each Club may only enter one team per cup competition.

If you are unable to affiliate online, please contact a member of the Football Administration Team on 01603 704050 and we will arrange for a paper affiliation form to be posted to you.

Related Articles

View All